Rules & Regulations — Cycling

Common Regulations

1. The Event is owned and organised by GoSportz Sdn. Bhd. (the "Organiser & Owner"), in accordance with these Rules and Regulations ("R&R"), the Waiver, and all the Terms and Conditions ("T&C") applicable to riders, which can be found at www.gosportz.my.
2. A rider, being a person who has entered to take part in the Event, is deemed to have given written permission to the Organiser to collect, analyse and collate their personal information. By completing the official entry form, including through online registration, the rider signals their agreement to abide by these R&Rs.
3. The Organiser reserves the right to use any photographs, motion pictures, images, recordings, or any other record of the Event and its riders for commercial advertising and other promotional purposes.
4. The rider is deemed to have given written permission to the Organiser to collect, analyse and collate any personal information relating to that rider — including information for the Organiser's programme, planning, data-processing, statistical or risk-analysis, research, fund-raising and any other purpose in furtherance of the Event's functions.
5. The rider agrees to: (a) provide true, accurate, current and complete information about themselves in the registration form (the "Registration Data"); (b) maintain the security of their password and identification; and (c) maintain and promptly update the Registration Data. The Organiser may contact the rider by email — any notice sent to the registered email address shall be deemed to have been received.
6. After registration, there will be no fee refund for any rider who does not in due course take part in the Event, for any reason whatsoever. Registration is strictly non-transferable.
7. The Organiser reserves the right to modify or substitute any of these R&R and/or T&Cs from time to time. If there is ambiguity, the Organiser shall be the sole authority to interpret. Any amendments will be updated on the Official Website.
8. The Organiser reserves the right to cancel the Event at any time without prior notice. Every effort will be made to inform riders prior to the date of the Event. If cancelled, there shall be no refund of fees paid, and the Organiser shall not be liable for any consequential loss or inconvenience.
9. The Organiser reserves the right to amend the Event cycling routes at any time as it deems fit for safety or to prevent potential hazards. Every effort will be made to inform riders, but the Organiser shall not be liable for any loss or inconvenience caused.
10. For Group Registration or any registration on behalf of another participant, the principal member is fully responsible to inform each member of these Rules and Regulations and is deemed to have obtained their approval to accept them on their behalf.

Conditions of Entry

By registering an entry, each rider indicates their acceptance of the conditions below. In order to participate in the Event, riders must comply with any age requirements specified in their category.

Equipment and Age Group

1. Participants' ages will be calculated based on a cut-off date as published for the Event.
2. Participants aged below 18 are deemed to have downloaded the Parental Consent Form and requested a parent or guardian to sign it.
3. A participant aged 40 years or above will automatically be registered under the Veteran's Category.
4. Distances and durations indicated for all categories of rides are approximate only. The Organiser reserves the right to amend them should circumstances demand.

The following bikes are STRICTLY NOT ALLOWED for any category:

• Bikes with disc wheels or rim covers
• Bikes with aero or extension bars
• Bikes with fixed wheels and no brakes
• Fixie bikes
• Specialist time trial bikes
• Motorised bikes
• Unicycles
• Scooters

Bikes with drop handle bars and/or disc brakes are allowed. Tandem bicycles may be used by visually impaired riders ONLY — participants should seek clearance from the Organiser on a case-by-case basis. Riders who attend the Event with unapproved bikes will be unable to participate.

Corporate Team Bike Ride

1. Corporate bike rides are open by invitation and email enquiry only.
2. A company or organisation can indicate interest by sending an email to enquiry@gosportz.my to request joining the event.
3. The Organiser reserves the right to invite or reject any corporate team for joining the event.
4. A maximum of 5 members is allowed per corporate team.
5. The Organiser reserves the right to cancel the participation of any team.
6. For prize winning, the score of the best 3 members in a team will determine the champion. Every individual in a team is also qualified to win the individual title of their respective category.

Prize Winners

1. A winning participant may elect to receive an award in another prize category to which they are entitled, which might offer a higher value prize. The participant's finishing positions in each relevant prize category will not change.
2. Prizes may be awarded in non-monetary terms.
3. The Organiser reserves the right to replace any winner if they are found to be disqualified.
4. All prize-winning participants must present their original identification document (IC or Passport) at the result verification counter located beside the medal collection tent. Participants who fail to verify their identification within 15 minutes may have their results cancelled and replaced by subsequent winners.
5. Prize winners are required to report to the prize-giving zone located beside the stage. If a cyclist fails to do so after a few calls or 15 minutes, the Organiser may donate the cash prize money to charity.
6. All prizes not claimed within two (2) weeks from the event date will be forfeited. The Organiser will be at liberty to redistribute or dispose of these as it sees fit.
7. Prizes must be taken in the form as presented by the Organiser. They are not transferable or exchangeable for cash.
8. "Gun Time" will determine the winners of all applicable categories.
9. Prize winners wishing to appeal or dispute results must do so in person and in writing on-site. Appeals must be submitted within 15 minutes of the results being posted at the Event site. An appeal fee of MYR 200 in cash and a completed appeal form (obtainable from the Info Counter) are required. Appeals should be made before the prize presentation where possible.
10. For all other participants, disputes and appeals must be submitted in writing (including by email) within 3 days after the event day. The Organiser reserves the right not to entertain any dispute or appeal after that.
11. All disputes regarding results will be decided by the Organiser and MNCF, and their decision will be final.

Ride Regulations

1. Riders are strictly NOT ALLOWED to transfer their ride entries to another party or change ride categories once their registration is confirmed.
2. All riders are to start in their allocated pen and wave time.
3. For safety reasons, riders who do not start at their respective flag-off time may be disqualified and not be allowed onto the course.
4. All riders must follow the designated routes and are solely responsible for following the route and passing all timing points.
5. All riders must abide by the standard Highway Code, national rules of the road, and the directions of police, traffic management, and Event officials.
6. At all times, riders are required to stay behind the safety escort lead vehicles and in front of the safety escort rear vehicles.
7. A helmet is mandatory for all categories. A rear light is required for night cycling events; otherwise it is optional.

Cut-off Time

Route officials will divert riders who are unlikely to finish the ride within the stipulated duration. Such riders will be guided to designated diversion points along the route.

For their own safety and to avoid being caught in live traffic, riders must follow instructions. Riders who fail to do so may be removed from the route immediately. Finisher's medals will not be issued to these riders, and competitive-category riders will be recorded as "Disqualified" or "DNF" (Did Not Finish) in the official timing.

Riders Must Not

• Ride without a cycle protective helmet
• Ride dangerously or negligently
• Use MP3 players, iPods, Walkman or other mobile music devices while riding
• Use hand-held cameras or telephones while riding

Additional Rules and Regulations

Riders may face disqualification from entering the event or being disqualified at the finish line under the following circumstances:

• Riders who present incomplete bibs, bike tags, or timing tags
• Riders who are discovered to be riding under someone else's name or bib number
• Riders who are suspected of sharing or lending their bibs with the intention to defraud — a police report will be lodged against all involved riders

1. The Event will take place regardless of bad weather and will only be cancelled, re-routed, or stopped in extreme circumstances for safety reasons. The final decision rests with the Organiser.
2. Child seats on bicycles are not allowed due to safety reasons.
3. At all times, riders are required to stay behind the safety escort lead vehicles and in front of the safety escort rear vehicles.

Riders' Entitlements

1. All riders who successfully complete the ride in their chosen category will be awarded a Finisher's Medal upon the presentation of their Cycling Bib to the respective officials.
2. All Finisher's Medals are to be collected on Event day.
3. Timing devices will officially record participants' finishing times. All official finishing times will be posted on the website within 5 working days after the completion of the Event.

Safety Measures

1. Whilst reasonable precautions will be taken by the Organiser to ensure riders' safety, riders who take part in the Event do so at their own risk. The Organiser will not be responsible or held liable for any injury or death arising from training for or participating in the Event. Riders are strongly encouraged to consult their medical practitioner prior to registration and before Event day.
2. The form on the reverse side of the cycling bib must be fully and accurately completed. Riders must attach the assigned bib to the lower back of their cycling jersey or t-shirt. Riders not wearing a bib will be asked to leave the route.
3. All riders must check and service their bikes before the Event, and ensure that their bikes are roadworthy prior to the start.
4. All riders should at all times be aware of other cyclists around them.
5. All riders are to keep to the left-hand side of the road unless overtaking, and are reminded to observe traffic rules at all times. Overtaking on the left-hand side is dangerous and NOT ALLOWED.
6. Riders are to call out when passing fellow cyclists.

Medical Recommendations

1. Stationary Neutral Services for bike maintenance and Medical Support will be available throughout the Event. Riders MUST wear their cycling bib in order to receive such support.
2. Riders who require mechanical support or medical response while on the route may seek assistance from security personnel, event staff, or traffic management personnel.
3. Medical personnel reserve the right to remove a rider if he or she is judged to be physically incapable of continuing without risk of serious injury to themselves or others.
4. Medical personnel reserve the right to make the final call to send casualties to the nearest and/or recommended hospital.
5. The Organiser recommends the following to reduce medical risk: (a) drink plenty of fluids before, during, and after the ride; (b) riders over the age of 35 who have not done much regular exercise in the recent past are strongly encouraged to undergo a medical check-up prior to the Event; and (c) undertake a proper training regime to prepare for the Event.

Insurance Policy

1. Insurance coverage will be provided for all participants.
2. Riders participating in the Event are advised to practise safe cycling, and their participation is at their own risk. The Organiser shall not be liable for any bodily injuries, loss, or damage to property — whether personal or otherwise.
3. The Organiser will not be liable for the actions of riders or other third parties not employed by the Organiser or acting on its behalf.
4. All riders are recommended to have their own personal accident or health insurance.
5. There will be no further extensions of any registration periods.

Photography and Media Rights

1. Only photographers and media personnel officially appointed by the Event Organiser are permitted to take photos or videos for commercial purposes, including but not limited to selling or distributing them online or offline.
2. Participants, spectators, and other individuals may take photos or videos for personal use only. Any commercial use of such media without prior written consent from the Event Organiser is strictly prohibited.
3. Unauthorised use of the event's key visuals, logos, or branding materials in any form — including on promotional or commercial platforms — is not allowed and may result in legal action.
4. The Event Organiser reserves the right to take appropriate action, including but not limited to removal of content, legal proceedings, or denial of participation in future events, for any violations of this clause.

Weather Policy

This decision will be made three (3) days before the Event day or on the Event day by the Organiser and local law enforcement officials. If the Event is cancelled due to inclement weather, there will be no refunds or transfers. In the event of inclement weather or unforeseen circumstances, the Organiser reserves the right to alter, cancel, or eliminate any or all portions of the Event.

Consent to the Event

By taking part in the Event, I agree to abide by these Rules & Regulations. GoSportz Sdn Bhd, the Event Owner and Organiser, reserves the right to modify these Rules & Regulations in any way and at any time deemed necessary or appropriate, without materially affecting the terms and conditions of this cycling ride. I consent to the use of any photographs, motion pictures, images, recordings, or any other record which may include me, in any record of the Event or for future promotion of the Event.

Waiver of the Event

In consideration of the Organiser accepting this entry, and the registration to participate in the Event, I hereby waive and release any and all rights to claims for damages I may have against the Organiser of this Event, their agents, representatives, successors, assigns, and sponsors, for any and all injuries, death, and invalidity I may sustain before, during, or after the course of the Event or arising as a result of it. I hereby indemnify the Organiser and keep them indemnified against all claims or damages that arise in consequence of the above.